Mycompanyfleet is attempting to help fleet managers tackle the problem of grey fleet drivers and remote company workers with the launch of Driver Self-Serve web portal.

Drivers, both grey fleet and company drivers, log on to the Driver Self-Serve portal and enter their current business mileages and their mileage expenses claims online as normal.

They also then sign an agreement that they accept the company’s terms and conditions and that they have had their vehicle serviced in accordance with the manufacturer’s approved service schedule, or with the company’s own bespoke servicing schedule.

The company has the option to add a bespoke element to the service schedule by including items, such as additional tyre pressure and fluid level checks at various mileage intervals, and making them part of the company terms and conditions.

Once the vehicle details and business mileages are entered by the driver, the fleet software system that sits behind the portal compares them against the manufacturer’s approved service schedule, and the company conditions, for the vehicle in question.

It then proactively informs the driver of the number of miles left before the next service or the next check and when the vehicle will need to be booked in for the service to be carried out.

If drivers fail to update their details, they will be unsuccessful in their mileage expenses claim, which acts as a major incentive for them to keep records accurate and up-to-date. They are also automatically flagged up in an exception report to the fleet manager for further action to be taken.