New fleet procurement white paper from Venson Automotive Solutions

A new white paper from Venson Automotive Solutions aims to help fleets navigate the pitfalls of fleet procurement for a successful tender process.

As the fleet industry transitions to greener vehicles, while facing challenging energy prices, Venson says the need to optimise fleet procurement is critical. 

It latest white paper ‘Tackling fleet procurement challenges head-on’ aims to equip decision-makers with the essential knowledge for successful fleet procurement. 

Simon Staton, client management director at Venson Automotive Solutions, said: “Too often fleet is viewed as just another commodity purchase, with the focus solely on price.  

“Unlike buying office stationery, for example, fleet procurement is a financial deal that includes vehicles and often a range of in-life services. It’s certainly not black and white. 

“So, it is crucial that anyone involved in the procurement process fully understands what they are buying, and that the variables that make up the price are dynamic and can change during the lifetime of a contract.”

Venson’s white paper aims to help fleet decision-makers, and their procurement partners navigate the challenges of selecting the right fleet provider. 

It includes everything from establishing a solid foundation for the procurement process, including how to draft a successful tender document, to assessing responses to tender and finalising a formal contract.

Staton said: “There are so many elements to the procurement process and stakes are high, so it can’t be rushed.  

“One of the crucial points to remember is that value for money should never be mistaken for the lowest price, there’s no such thing as a ‘golden deal’.  

“It’s essential to think of the contract in its entirety, taking into consideration factors such as rate creep, including end-of-contract charges and damage waiver fees. 

“Additionally, there’s a need to account for current and emerging technology to be factored in.  

“Fleet decision makers should always opt for transparency, in a contract that considers long-term value, rather than short-term gain.”

Read more from Fleet News on best practice in fleet procurement.