Grey fleet
The term grey fleet describes the use of personal vehicles for business purposes. That means grey fleet vehicles can fall into a number of different categories, including privately-owned cars, personal lease vehicles and vehicles procured through an affinity scheme.
While there are many advantages to allowing employees to use their own vehicles for business trips, including potentially lower costs and overheads for companies, as well as increased convenience, it does introduce a number of legal responsibilities for the employer.
Organisations have a duty of care to ensure all grey fleet vehicles are properly maintained and fit for purpose, which can be a particular issue if older vehicles are in use, while it is also important to make sure the vehicles have the right business insurance and the driver’s licence details are up to date.
Many organisations provide employees with alternatives to grey fleet, such as pool cars, daily rental vehicles and car clubs.
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