Fleet software supplier Jaama has won two accounts which will add more than 12,000 vehicles to its user base.

MITIE, one of the UK’s largest outright purchase fleets, has installed Jaama software to assist in the management of its 3,300 van and 3,000 cars, while the Co-operative Group is using Jaama’s system to manage more than 3,000 vehicles. Co-operative will eventually roll out the system to its entire 6,000-vehicle fleet.

MITIE has a string of third-party suppliers delivering services ranging from fuel purchasing on fuel cards, to pay-on-use maintenance and vehicle tracking.

According to MITIE fleet manager Justin Patterson, analysing this essential fleet information is crucial to managing the fleet in a cost-effective and pro-active way.

“We previously plugged into the online systems of our third-party suppliers for fleet information and then downloaded data into spreadsheets,” said Patterson.

“That was a hugely time consuming and laborious processes and did not give us the top-level data that we required without significant administrative input.

“Buying and managing our own large fleet of vehicles we are acutely aware of the pence per mile costs of each car and van and we needed better technology to help us measure and then manage all the costs associated with the operation.”

The firm opted for Jaama’s Key2 Vehicle Management web-enabled software.

“We have a significant number of data streams from our many suppliers and the Jaama system manipulates all that information into a format that we require so we can distribute it to our management centres,” says Patterson.

“Equally important is that the technology enables the fleet department to quickly and easily identify costs by exception on an individual vehicle basis. This is particularly essential as we require robust fleet wholelife cost data when answering contract tenders and also when making future vehicle purchasing decisions.

“We are saving significant amounts of administration time and, as a result, providing the MITIE businesses with clear visibility of the true costs of the fleet operation whether that is by individual contracts or at cost centre level.”

Meanwhile, the Co-operative Group was previously using a central system that had been introduced in the 1990s and, according to group transport manager Ronnie Hutton, it had reached the ‘end of its useful life’.

He said: “We looked at many fleet management systems, but feedback from public and private sector companies that were already using the Jaama system was important in helping make our decision.”