Mycompanyfleet has launched a new solution to manage NHS Trust car schemes which aims to reduce the administrative effort and costs involved in running a health service fleet.

The new system is fully automated and provides full life-cycle management of all vehicles on the fleet from cradle to grave.

It supports all NHS Trust car schemes and, through a quotation calculation engine based on complex NHS rules, provides drivers with full online details of their available car allowance and the vehicles they can select.

Having helped identify all suitable vehicles, the system then manages all the in-life services, including service reminders, mileage capture, road fund licence reminders, MOTs when due and end of life calculations, through a fully automated letter production and emailing solution.

The system also allows NHS Trusts to identify any drivers that are exceeding their agreed contract mileage and notify them of potential out-of-contract costs.

Mycompanyfleet says these features can help cut down the administrative burden for health sector fleet managers by 40-50%, as well as reducing fleet operating costs for NHS Trusts.

The system also includes built-in allowance profiles that allow NHS fleet managers to direct staff into greener cars. This can be achieved by either benchmarking the most appropriate models or increasing allowances on low CO2 vehicles, thus helping reduce the carbon footprint of the organisation.

This in turn helps reduce fleet running costs, benefit-in-kind taxation and national insurance liabilities, major objectives for NHS Trusts looking to economise during the current round of Government austerity measures.

Jon Tandy (pictured), business development manager at Mycompanyfleet, the automotive arm of HR software giant NorthgateArinso, said: “We are completely confident that our new fleet software solution for managing NHS Trust car schemes is the most comprehensive system of its kind so far produced in the UK and is quite unique in the marketplace.

“It has been designed specifically to reduce the admin burden that fleet managers in the NHS have in running complex car schemes and addresses directly some of the key issues they face.

"These include the complex set of rules that make up NHS car allowance calculations which now, as a result of our unique quotation calculation engine, can be handled in a straightforward and fully automated fashion.

“We have been in detailed discussions with a number of suppliers to the NHS along with NHS Trusts themselves about the benefits of implementing the new system, and expect to make further major announcements in this area soon.”

 

More articles on: