Employees should not print a copy of their driving licence record and give it to their employer, Paul Jeffreys, corporate services at DVLA told an ACFO seminar at its A Day at the Taxes event.

The DVLA introduced the online checking of employees’ driving licences earlier this year.

Two separate checking services have been developed:

  • View Driving Licence (VDL) is intended for drivers to check their own records only, and is not intended to be used by third parties.
  • Share My Driving Licence (SMDL) enables employers to access employees’ driving records subject to the latter giving permission. To share their licence details, drivers will access the VDL service and generate a one-time use unique code that is valid for up to 21 days - the driver can then share the code with their employer. The employer can then input the code and the last eight digits of an employee’s driving licence number to the SMDL page to view a driver’s licence status, endorsements and the vehicles they are eligible to drive.

However, it has become apparent that some employees are logging into their driver licence record and printing off a copy and voluntarily providing it to their employer.

Jeffreys said: “VDL is intended for the individual, so that’s their own personal driving licence record.

"If sharing it, then do not print that record off because there is information on it which should not be shared with others, such as medical information and driving information, particularly disqualifications.

“With the insurance industry, it’s widely accepted that they only need five years , yet people believe they look for disqualifications for up to 11 years.

"We do not release that information because that is what is agreed with the insurance industry.

“If drivers share a VDL print off they will be unwittingly providing people with more information than they are entitled to.

"It’s actually illegal to ask for that information, so if people are asking for it, they shouldn’t be.

"They should stay within their remits and just look up endorsements in the last five years.”

The DVLA is looking at expanding its online Fleet Scheme that enables businesses to check a raft of vehicle information including vehicle excise duty renewal and MOT dates to include leased vehicles.

Currently the Fleet Scheme is  accessible only to vehicle owners, but  Jeffreys told a fleet manager in charge of a leased fleet: “It’s something we are looking at because it’s just as beneficial for you to access the View Vehicle Record or get a download. That’s the kind of feedback we need to keep coming through.”

Asked if the digital Fleet Scheme could be extended to include vehicle insurance details, Jeffreys said the DVLA would investigate to see if that was possible.

He added: “We want to tailor our services to customers. You tell us what you need and we will work with you to deliver.”

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