TMC product ties payment of mileage expenses to fleet policy compliance

The Miles Consultancy (TMC), has launched a product called Visa To Drive that can suspend mileage expense payments from drivers who do not comply with fleet policy rules.

Visa To Drive is an optional extension of TMC's online mileage capture, audit and control system.

Designed for company car, van and grey fleet drivers, it offers a suite of duty of care-related features, such as DVLA driver licence verification and checks for valid insurance policies, MOT certificates and vehicle service histories.

As Visa To Drive is integrated into the TMC mileage recording system, customers can use it to prevent automatic payment of expenses to drivers who do not record that they are complying with company policy around vehicle use and at-work road safety.

Paul Hollick, managing director of TMC, said: "Monitoring compliance is a perennial issue for fleets.

"To maintain a robust audit trail of road-risk-management activity, you need to show not only that you have adequate policies but also that your drivers have confirmed that they have read them.

"When you look at it, mileage reporting and duty of care are a perfect fit.

"Virtually every business journey results in a mileage expense claim, especially for grey fleet drivers.

"Visa To Drive injects duty of care tools into the one mechanism that every driver is virtually guaranteed to use regularly: logging their mileage so they can recoup the cost of business trips.

“The option to suspend payment of expenses to drivers who fail to provide documents or declarations is a unique capability of TMC's system architecture.

"Another benefit of linking to mileage reporting is that it automatically flags up high-mileage - and therefore higher-risk - drivers."

Hollick said Visa To Drive can be tailored to a customer's fleet policies and align levels of intervention to different groups of drivers.

"If you run a company vehicle fleet then Visa To Drive can be pared down to include just driving licence checks and confirmation of agreeing to fleet policy," he added.

"Additionally, you can specify driver confirmation of vehicle safety checks.

"Or, if you run a grey fleet, you can use the full suite of checks to ensure that all vehicles are roadworthy and all your drivers are legally allowed to drive, including scanning MOT certificates and personal motor insurance policies."